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MAWS Trustee Positions

MAWS Trustee Position Descriptions

President

Two years of sobriety from marijuana and all mind-altering chemicals is required. One year of Trustee experience is recommended.

Approximate hours per month required to perform job: 20-30, depending on time of year.

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Act as first point of contact to Office Manager for operational concerns.
  3. Following each Conference:
    • Prepare, assign to appropriate Trustee, and distribute the Conference Action Item list. Follow up to ensure the tasks are completed.
    • Ensure notification of the host Districts for future Conferences and Conventions, as decided at the Conference.
    • Circulate the prior year's Trustee Roster and (create) a new Trustee Roster to the current Trustees/Alternate Trustees.
    • Review MAWS Conference Minutes as prepared by Office Manager for accuracy, and approve distribution to the fellowship.
    • Prepare, distribute, and include the Conference Trustee Organizational Meeting Minutes on the first quarter Trustee meeting agenda for approval.
  4. Facilitate regular (1-2 times / month minimum) communication among Trustees.
  5. Respond to questions and requests for help in a timely manner (10 calendar days or less).
  6. Encourage and support all other Trustees, the Office Manager, ANLP Volunteers, and Delegates to give their best effort in service to MA.
  7. Chair Trustee Meetings and Conference, or ensure suitable chairperson is available.
  8. Organize Conference Agenda Committee and ensure agenda is drafted 90 days prior to Conference.
  9. Schedule three interim Trustee meetings, draft and distribute Agenda 15 days prior to each Trustee Meeting, and ensure meeting time and place is arranged.
  10. Facilitate dispute resolution amongst Trustees, if they arise.
  11. Be available as a resource to the MAWS Office Manager, Trustees, and MA in general.
  12. Act as liaison (along with Literature Trustee) to A New Leaf Publications.
  13. Take reasonable action to ensure MAWS commitments are met.
  14. Annually review Office Manager's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  15. Proactively plan for MA's growth.
  16. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  17. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  18. Direct the work of the Conference Committees throughout the year to ensure they meet all mandated deadlines as directed by the Conference and the Service Manual.

Secretary

Two years of sobriety from marijuana and all mind-altering chemicals is required.

Approximate hours per month required to perform job: 6

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Make teleconference meeting arrangements for Trustee meetings outside of Conference, and provide instructions to Trustees and meeting participants.
  3. Take Minutes of the Trustee meetings, and forward drafts to Trustees for approval following each meeting.
  4. Send approved Trustee Meeting Minutes to Delegates, Office Manager, ANLP, and Trustees.
  5. Following the approval of the previous meeting's Minutes, prepare a summary bullet point list of items, for approval by the Trustees. The approved summary is then sent to the Delegates (within 10 days) and submitted to ANLP for publication in A New Leaf.
  6. Provide meeting Minutes to Office Manager for archival storage.
  7. Attend and participate in all Trustee meetings.
  8. Maintain regular (1-2 times / month minimum) communication with other Trustees. Respond to questions and requests for help in a timely manner (within 10 calendar days).
  9. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  10. Annually review Trustee Secretary Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  11. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  12. Assist the Chair of the Conference Committee to which you are assigned, both at the Conference, and as needed throughout the year.

Treasurer

Two years of sobriety from marijuana and all mind-altering chemicals is required.

Approximate hours per month required to perform job: 6

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Make MAWS deposits and pays bills.
  3. Act as liaison to MAWS bookkeeper.
  4. Act as liaison to District Treasurers, and collect monthly District financial reports of Districts using MAWS Tax I.D. number.
  5. Send Quarterly Income and Expense Statement to Trustees, Delegates, and ANLP.
  6. Keep records for MAWS bank accounts.
  7. Enter tax information on spreadsheet for tax preparer.
  8. Attend and participate in all Trustee meetings.
  9. Maintain regular (1-2 times / month minimum) communication with other Trustees. Respond to questions and requests for help in a timely manner (within 10 calendar days).
  10. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  11. Annually review Trustee Treasurer's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  12. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  13. Act as Chair for Finance Committee at Conference, or appoint a suitable Chairperson.
  14. Direct the work of the Finance Conference Committee throughout the year, and meet all mandated deadlines as directed by the Conference and the Service Manual.

Literature

Two years of sobriety from marijuana and all mind-altering chemicals is required.

Approximate hours per month required to perform job: 12 (dependent upon projects)

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Oversee the creation of new literature, including foreign language translations.
  3. Oversee the Office Manager for the maintenance and preservation of existing MAWS literature.
  4. Act as liaison to ANLP and MA Districts for all matters concerning MAWS literature.
  5. Attend and participate in all Trustee meetings.
  6. Maintain regular (1-2 times / month minimum) communication with other Trustees. Respond to questions and requests for help in a timely manner (within 10 calendar days).
  7. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  8. Annually review Literature Trustee's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  9. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  10. Act as Chair for Literature Committee at Conference, or appoint a suitable Chairperson.
  11. Direct the work of the Literature Conference Committee throughout the year, and meet all mandated deadlines as directed by the Conference and the Service Manual.

Hospitals and Institutions / Public Information

Two years of sobriety from marijuana and all mind-altering chemicals is required.

Approximate hours per month required to perform job: 6

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Respond to inquiries from the public; explain MA's "position" (no opinion on outside issues) and MA's reason for existence according to the Twelve Traditions.
  3. Work proactively to inform groups and organizations about MA and what we do.
  4. Explore and develop Public Service Announcements in assorted media.
  5. Be a resource for Districts and Independent Meetings (meetings outside established Districts) that inquire about carrying out PI within their jurisdictions.
  6. Update outside organizations with information about how to reach us and design and facilitate mass mailings in areas not presently covered by MA Districts.
  7. Attend and participate in all Trustee meetings.
  8. Maintain regular (1-2 times / month minimum) communication with other Trustees. Respond to questions and requests for help in a timely manner.
  9. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  10. Annually review HIPI Trustee's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  11. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  12. Act as Chair for HIPI Committee at Conference, or appoint a suitable Chairperson.
  13. Direct the work of the HIPI Conference Committee throughout the year, and meet all mandated deadlines as directed by the Conference and the Service Manual.

Public Information

Two years of sobriety from marijuana and all mind-altering chemicals is required.

Approximate hours per month required to perform job: 6

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Respond to inquiries from the public; explain MA's "position" (no opinion on outside issues) and MA's reason for existence according to the Twelve Traditions.
  3. Work proactively to inform groups and organizations about MA and what we do.
  4. Explore and develop Public Service Announcements in assorted media.
  5. Be a resource for Districts and Independent Meetings (meetings outside established Districts) that inquire about carrying out PI within their jurisdictions.
  6. Update outside organizations with information about how to reach us and design and facilitate mass mailings in areas not presently covered by MA Districts.
  7. Attend and participate in all Trustee meetings.
  8. Maintain regular (1-2 times / month minimum) communication with other Trustees. Respond to questions and requests for help in a timely manner.
  9. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  10. Annually review HIPI Trustee's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  11. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  12. Act as Chair for HIPI Committee at Conference, or appoint a suitable Chairperson.
  13. Direct the work of the HIPI Conference Committee throughout the year, and meet all mandated deadlines as directed by the Conference and the Service Manual.

Policy and Procedures

Two years of sobriety from marijuana and all mind-altering chemicals is required. One year Trustee
experience recommended.

Approximate hours per month required to perform job: 6

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Ensure that the Service Manual is updated by the Office Manager according to the instructions of the World Service Conference.
  3. Proactively explore and present ideas to improve upon the Service Manual.
  4. Work proactively to understand and ensure that MAWS adheres to the Twelve Traditions of MA.
  5. Address issues that need clarification of MAWS policy.
  6. Attend and participate in all Trustee meetings.
  7. Maintain regular (1-2 times / month minimum) communication with other Trustees. Respond to questions and requests for help in a timely manner (within 10 calendar days).
  8. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  9. Annually review P&P Trustee's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  10. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  11. Act as Chair for P&P Committee at Conference, or appoint a suitable Chairperson.
  12. Direct the work of the P&P Conference Committee throughout the year, and meet all mandated deadlines as directed by the Conference and the Service Manual.

Internet Trustee

Two years of sobriety from marijuana and all mind-altering chemicals is required. Must have easy online access to Internet and email.

Approximate hours per month required to perform job: 2-4

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Assist Office Manager in answering web site inquiries.
  3. Oversee MAWS' online presence.
  4. Solve problems related to MAWS' website.
  5. Proactively develop new ways to use the MAWS web site to carry the message to the addict who still suffers.
  6. Make sure that Internet Service Providers, such as hosting, payment processing, etc., are a competitive value in the current marketplace.
  7. Monitor monthly site statistics, to include in report to Annual Conference.
  8. Attend and participate in all Trustee meetings.
  9. Maintain regular (1-2 times / month minimum) communication with other Trustees. Respond to questions and requests for help in a timely manner (within 10 calendar days) whenever possible.
  10. Annually review Internet Trustee's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  11. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  12. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  13. Act as Chair for Internet/Global Outreach Committee at Conference, or appoint a suitable Chairperson.
  14. Direct the work of the Internet/Global Outreach Conference Committee throughout the year, and meet all mandated deadlines as directed by the Conference and the Service Manual.
  15. Oversee the activities of the webmaster.

Global/New Meeting Outreach Trustee

Two years of sobriety from marijuana and all mind-altering chemicals is required. Must have easy online access to Internet and email.

Approximate hours per month required to perform job: 6

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Follow up by phone or email, with people who have received Starter Packets (sent by the Office Manager) to answer questions, and provide guidance.
  3. Maintain a minimum of quarterly correspondence/contact with Independent Meetings.
  4. Assist Office Manager in gathering Independent Meeting information for online International Directory updates.
  5. Act as liaison between Independent Meetings and MAWS.
  6. Act as liaison to international Districts and Independent Meetings.
  7. Collaborate with Internet Trustee to facilitate online teleconferencing for international Delegates to participate in MAWS business.
  8. Proactively develop ideas and strategies for international growth.
  9. Confer with Trustees and ANLP regarding foreign language translations of MAWS' literature and media.
  10. Attend and participate in all Trustee meetings.
  11. Maintain regular (1-2 times / month minimum) communication with other Trustees.
  12. Respond to questions and requests for help in a timely manner (within 10 calendar days) whenever possible.
  13. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  14. Annually review Global Outreach Trustee's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  15. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  16. Serve on the Internet/Global Outreach Conference Committee.
  17. Assist the Chair of the Internet/Global Outreach Conference Committee, both at the Conference, and as needed throughout the year.

Conferences and Conventions Trustee

Two years of sobriety from marijuana and all mind-altering chemicals is required.

Approximate hours per month required to perform job: TBD

Duties:

  1. Understand and work within of MA's Twelve Traditions and Twelve Concepts of Service.
  2. Gather and archive information about past events including budgets, site selection, committees and procedures, useful templates or forms, timelines and checklists.
  3. Maintain a roster of people on past hosting committees available for mentoring.
  4. Review and assess past events with host committees and participants to identity strengths and shortcomings to improve future events and facilitate cost containment.
  5. Attend and participate in all Trustee meetings.
  6. Maintain regular (1-2 times / month minimum) communication with other Trustees. Respond to questions and requests for help in a timely manner (within 10 calendar days) whenever possible.
  7. Post report of quarterly activity to Trustees' online networking system 20 days in advance of each Quarterly Trustee Meeting.
  8. Annually review Conference and Convention Trustee's Job Description in the Service Manual. If changes are needed, draft Conference Agenda Item to make the changes.
  9. Prepare a written report of annual activities. Provide report to Office Manager in electronic format in advance of the Conference. Present report at the Conference.
  10. Assist the Chair of the Conference Committee to which you are assigned, both at the Conference, and as needed throughout the year.

2015 MA Convention, Portland, Oregon USA

Marijuana Anonymous - 25th Anniversary Commemorative Coin

A New Leaf

Marijuana Anonymous World Service Conference